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Terms and Conditions

Agreement for Use of RealWell Resources

This is an online/clickwrap agreement (hereafter, this Agreement) with RealWell Pty Ltd (ACN 660 187 708). If you are entering into this Agreement as an individual, you warrant that you are legally capable of doing-so. If you are entering into this Agreement on or behalf of a legal entity (such as a Government Department, company, partnership or charity), you warrant that you are authorised to enter into this Agreement on behalf of such entity. For referencing purposes, a) you (the individual); or b) the legal entity which you’re representing, is referred-to in this Agreement as the Client.

The Client acknowledges that this Agreement needs to be read in conjunction with the online order form (that was electronically displayed to the Client – before being provided with this Agreement). Specifically, the online order form articulates the following concepts – which are referenced throughout this Agreement:

  • RealWell Resources means the specific RealWell Resource/s that the Client has purchased a licence to use under the terms of this Agreement - being either:

    • Rumble’s Quest being the online system developed to measure the social wellbeing of primary-school children. The technical specifications for Rumble’s Quest are contained in
      https://www.realwell.org.au/rumbles-quest/minimum-requirements/ .
    • PEEM: A Parent’s Voice being the online tool that measures parent empowerment and efficacy.
  • Term means the duration that the Client is licensed to use the RealWell Resources.
  • Fee means the fee payable by the Client to RealWell Pty Ltd to licence the RealWell Resources.
  • Number of Users being the permitted number of individual users permitted to use the RealWell Resources on behalf of the Client.

Further, for the purposes of this Agreement, the following words have the meaning described:

  • Client Data means the data collected from End Users pursuant to their use of the RealWell Resources, including any Personal Information about those End Users.
  • End Users means individual users of the RealWell Resources, which, in the case of Rumble’s Quest, will be children, and in the case of PEEM: A Parent’s Voice, will be parents, guardians and/or carers.
  • Hosted Service Provider means Amazon Web Servers, Sydney.
  • IP means intellectual property, and including copyright (including ‘Future Copyright’, as defined in section 10 of the Copyright Act 1968) and neighbouring rights, all rights in relation to inventions (including patent rights), registered and unregistered trademarks (including service marks), registered designs and circuit layouts, and all other rights resulting from intellectual activity in the industrial, scientific, literary or artistic fields.
  • Personal Information has the meaning described in the Privacy Act (Cth) 1988.
  • Reports means any data or report that may be generated by the Client when using the functionality of the RealWell Resources.

To avoid any doubt, this is a legally-binding Agreement that formalises the particulars on which RealWell Pty Ltd will licence the Client the RealWell Resources.

Term of Agreement

  1. This Agreement will commence upon the Client’s electronic acceptance of this Agreement, and subject to the termination rights, will continue for the duration of the Term.
  2. Near completion of the Term, RealWell Pty Ltd may email the Client with a reminder notice that includes details regarding how the Client may renew this Agreement.
  3. Use of RealWell ResourcesIn consideration for the Client paying RealWell Pty Ltd the Fee, RealWell Pty Ltd will make the RealWell Resources available to the Client (and its End Users) for the duration of the Term.
  4. To avoid any doubt, if the Client breaches any material term of this Agreement (including if the Client exceeds the Number of Users; or if the Client allows a third party (other than End Users) to use the RealWell Resources), RealWell Pty Ltd may exercise its right to terminate this Agreement pursuant to clause 16.
  5. This Agreement (and the use of the RealWell Resources) has been prepared to comply with Australian privacy laws. The Client warrants that it is based-in (and using the RealWell Resources) within Australia, with Australian End Users.
  6. To the extent that the Client wishes to maintain a copy of Client Data, the Client can download such data using the dashboard functionality in the RealWell Resources. The Client acknowledges that RealWell Pty Ltd is not obligated to store or maintain a copy of the Client Data after completion of the Agreement.
  7. Intellectual Property rightsThe parties agree that all IP rights in:

    1. the RealWell Resources vests exclusively in RealWell Pty Ltd; and
    2. Client Data and Reports remains vested in the Client.
  8. The Client acknowledges that the functionality of the RealWell Resources involves the Client Data (including any Personal Information therein) being encrypted and transmitted-to/stored-on the Hosted Service Provider. Further:

    1. subject to clause 9, only the Client is able to access the Client Data, on the Hosted Service Provider’s service; and
    2. RealWell will be able to directly access de-identified Client Data directly from the Hosted Service Provider, provided such usage is consistent with clause 9;
  9. The Client grants to RealWell a non-exclusive, royalty-free, worldwide, perpetual licence to use de-identified Client Data for

    1. purposes consistent with this Agreement;
    2. ongoing quality assurance of RealWell Resources including updating psychometric properties and updating population norms that serve as performance benchmarks that improve the utility of Reports,
    3. research on the social and psychological determinants of child, youth, and family wellbeing which will be undertaken in collaboration with Griffith University as research and development partner; and
    4. publication purposes consistent with clause 15
  10. The Client warrants that it is entitled to provide the Client Data to the Hosted Service Provider as contemplated by the terms of this Agreement. To the extent that the Client is required to seek any consent to provide the warranty in this clause (including any consent required from an End User or their parent or guardian) to use the RealWell Resources, the Client is responsible for doing so.
  11. Support ServicesRealWell Pty Ltd will endeavour to ensure RealWell Resources are continuously available for authorised use by the Client, however the Client acknowledges there may be occasions (including for reasons of maintenance or upgrades) that the RealWell Resources (or any part of them) may not be available from time to time.
  12. The Client acknowledges that RealWell will not provide the Client with any support services in respect of the Client’s use of the RealWell Resources (other than the support that’s embedded in the RealWell Resources)
  13. The Client may contact the RealWell team to request additional support services in respect of their use of the RealWell Resources. The parties agree that such services will be charged at the hourly rate that the parties agree on in writing.
  14. Limitation of LiabilityThe Client acknowledges and agrees that:

    1. the RealWell Resources are provided on an AS-IS basis. To the extent permitted by law, RealWell makes no guarantees, representations or warranties of any kind, express or implied, with respect to the content, effectiveness or usefulness of, or results or Reports obtained from the RealWell Resources or the use of the RealWell Resources generally;
    2. access to RealWell Resources may not be continuous or uninterrupted and there may be associated interruptions and failures of the RealWell Resources, and to the extent permitted by law, agrees that RealWell Pty Ltd will not be held liable for any loss or damage incurred by the Client (or End Users) pursuant to their use of RealWell Resources;
    3. RealWell Pty Ltd is not responsible nor liable for any breach of confidentiality that occurs pursuant to a Report not in RealWell’s possession being accessed by an unauthorised third party. The Client agrees to treat all Reports generated using RealWell Resources as confidential and take all steps necessary to ensure they are appropriately safeguarded from unauthorised access;
    4. in no event will RealWell Pty Ltd be liable for any indirect or consequential loss or damage incurred by the Client (or End Users) pursuant to any use of RealWell Resources. To the extent that RealWell Pty Ltd is liable to the Client under this Agreement, RealWell Pty Ltd’s liability is capped at the value of the Fee;
    5. no information provided by an End User can in itself constitute conclusive evidence of a child safety risk, however, if any Report is generated from using the RealWell Resources that raises or adds to the Client’s concerns over the welfare or safety of a child, the Client must comply with its existing policies and procedures and any legislative requirements governing such matters;
    6. it will indemnify RealWell Pty Ltd for any loss, liability or claim brought against RealWell Pty Ltd by an End User pursuant to their use of RealWell Resources.
  15. Publication RightsAny publication of material by RealWell Pty Ltd and its academic research partner Griffith University that is derived from Client Data must not contain any Personal Information.
  16. Termination RightsEach party may terminate this Agreement by notice in writing to the other party in the event that the other party (a) has breached a provision of this Agreement and fails to remedy that breach within 30 days after receiving notice requiring it to rectify the breach; or (b) breaches a material provision of this Agreement where that breach is not capable of remedy; in which case the terms of this Agreement terminate on the date specified in the notice, or if no date is specified immediately.
  17. Either party may terminate this Agreement for convenience by giving the other party 10 business days notice. In circumstances where RealWell Pty Ltd exercises this right, it will provide an additional 60 day notice period to allow for the download of Client Data from the servers.
  18. Termination of this Agreement does not affect any accrued rights or remedies of a party.
  19. General TermsClauses 7,9,10 14, 15 and 24 survive the termination or expiry of this Agreement.
  20. This Agreement constitutes the entire Agreement between the parties and supersedes all previous written and oral agreements and understandings reached by the parties.
  21. No court proceedings will be brought relating to this Agreement (except for interlocutory proceedings) without first attempting to resolve the dispute by negotiation.
  22. No rights under this Agreement will be deemed to be waived except where the waiver is in writing and signed by both parties. A waiver by a party will not prejudice that party's rights in respect of any subsequent breach of this Agreement. Any failure by either party to enforce any clause of this Agreement, any forbearance, delay, or indulgence generated by either party to the other will not be construed as a waiver of rights under this Agreement.
  23. RealWell Pty Ltd may at any time at its sole discretion update or vary existing features or add new features to RealWell Resources – provided such changes do not degrade the functionality of such resources.
  24. Part or all of any provision of this Agreement that is illegal or unenforceable may be severed from this Agreement and the remaining provisions of this Agreement continue in force.
  25. This Agreement shall be governed and construed in accordance with the laws of the State of Queensland, Australia. The parties submit unconditionally to the exclusive jurisdiction of the Courts of Queensland.

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Privacy Policy

  1. We respect your privacy

    RealWell respects your right to privacy and is committed to safeguarding the privacy of our customers, website visitors and users of our products and services.

    This Privacy Policy sets out how we collect and treat personal information. It deals with the protection of your privacy when you use our websites (at: realwell.org.au) and services (e.g. your customer details as a registered user).

    We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth) and meet these obligations in how we collect, store and use all relevant personal information.

    “Personal information” is information we hold which is identifiable as being about you and/or others for whom you may be responsible when you or they are using our websites and/or using our products and services (e.g., name, address, and other personal details, qualities, preferences or opinions). Throughout this policy, when it refers to ‘you’ it also includes anyone for whom you may be acting as the responsible person.

    You can view the current version of this policy at any time by visiting the RealWell website at realwell.org.au and clicking the Privacy Policy link at the bottom of the Home page, or sending a request to support@realwell.org.au .

    By continuing to use the websites you acknowledge that you have had the chance to review and consider this Privacy Policy, and you acknowledge that you agree to its provisions and conditions. If you do not understand the policy or do not agree with it please do not use the websites.

  2. Types of information and how it is collected

    1. Websites

      When you use our websites, we collect information that you volunteer to us (for example, information that you enter into a form during a sign-up process, or options and preferences you choose or express to access a service or use a feature).

      When we collect personal information, it is in the following manner:

      • We will not collect information that identifies you personally, except when you specifically volunteer that information for an explicitly stated product or purpose. These might include for:

        • Product or service enquiry
        • Product registration and licensing
        • Product support requests
        • While seeking or using one of our services
        • While using our website to tailor it to your preferences, and remember for your future visits
      • In addition to personal information, for some purpose or service you may need to provide other relevant information that requires safe and secure handling.
    2. Cookies

      Cookies are small data packets stored on your computer or mobile device that record your browsing preferences and behaviour to help us manage your interaction with our websites, services and products.

      We use cookies and other similar technologies for such purposes as: authenticating your login information and making it easy to access our services by remembering you when you return; enhancing the use of our services; monitoring or managing multiple usage of our websites on your browser; improving website performance, monitoring visitor traffic and activity on our websites; and security reasons and fraud prevention.

  3. How and where your information is stored

    • We use appropriate physical, digital and security systems and processes to store your personal information and to protect it against unauthorised access, destruction or disclosure.
    • All websites and data associated with our products and services are hosted securely on Amazon Web Services Australian cloud.
  4. Third parties

    • We may provide some of your personal information from time to time to third-party service providers to support our operations, including website hosting, analytics, and customer support. These third parties assist us in delivering, maintaining, and improving our services.
    • We may also share personal information with third parties for purposes such as:

      • Hosting and cloud storage services
      • Customer support and request management
      • Analytics and website performance monitoring
      • Security and fraud prevention
    • We will only share your personal information with third-party service providers that process data in accordance with their own privacy policies and industry security standards. Your personal information will not be sold or otherwise transferred to other third parties without your explicit approval.
    • We may also provide personal information to third parties when required by law, in response to legal requests, or to protect the rights, property, or safety of RealWell, its customers, or third parties.

    4.1 Subprocessors

    • RealWell uses a limited number of trusted third-party service providers (“subprocessors”) to help operate our services. These subprocessors may process personal information strictly for the purpose of supporting platform functions, such as hosting, support, communications, and payment processing.
    • A summary of key subprocessors is listed below. A full subprocessor register, including service scope and data types, is available upon request.

      • Amazon Web Services (AWS) – Cloud hosting and infrastructure (Australia-based).
      • Atlassian (Jira Service Management) – Customer support ticketing system.
      • Stripe – Payment processing and billing.
      • Google Workspace – Internal email, document storage, and communications.
    • Each subprocessor is selected based on their strong privacy and security practices. You may review their privacy policies directly:

      • Amazon Web Services Privacy Policy
      • Atlassian Privacy Policy
      • Stripe Privacy Policy
      • Google Privacy Policy
    • If we engage new subprocessors in the future, we will update this section and/or notify affected users as required by law.
  5. How your information is used

    We use your personal information to help us improve your experience with Our Websites. We may use your personal information for purposes including but not limited to:

    • Providing online products and services to you
    • Providing customer service to you
  6. Accessing, updating and correcting your personal information

    • You have the right to request access to any of your personal information which we are holding.
    • You have the right to request that any of your personal information which We are holding be updated or corrected.
    • In order to request access, an update or a correction to your personal information, you may contact us using the details at the end of this Privacy Policy.
  7. Disclaimer regarding security

    By continuing to use the Websites, you agree to the terms of this Privacy Policy. You acknowledge, agree and accept that no transmission of information or data via the internet is ever completely secure. you acknowledge, agree and accept that we do not guarantee or warrant the security of any information that you provide to us, and that you transmit such information at your own risk.

  8. Changes to this policy

    We may make changes to this Privacy Policy at any time at our sole discretion.

    • If we make changes to this Privacy Policy, unless we obtain your express consent to those changes, then such changes will only apply to any information that we obtain from you after the date that the changes take effect.
    • If we make changes to this Privacy Policy, your continued use of the Websites after the date that the changes take effect confirms that you acknowledge, accept and agree to those changes.
  9. Complaints

    We care about your experience and take privacy concerns seriously. If you’re unhappy with how we’ve handled your personal information, we encourage you to let us know.

    You can contact us in writing by email or post using the details at the end of this Privacy Policy. Please include as much detail as you can — such as dates, what happened, and how you’d like us to resolve the issue.

    We’ll aim to:

    • Acknowledge your complaint within 7 days
    • Review and investigate it promptly
    • Respond with an outcome or update within 21 days

    If we need more information to understand or resolve your concern, we’ll get in touch. And if you're not satisfied with our response, you're welcome to raise your concern with the Office of the Australian Information Commissioner (OAIC) or another relevant authority.

  10. Contact us

    You can contact us about this Privacy Policy using the following details:

    RealWell Pty Ltd

    241 Given Tce, Paddington QLD 4064

    Email: support@realwell.org.au

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